Part-time Office Assistant - Tax

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Location: Suite 103 (Tax)

Address: Beaufort, NC

Company: Carteret County Government

Requisition ID: 2025-195

Job Type: Part-Time

Posting Date: 08/12/2025

Closing Date: 08/21/2025

Part-time Office Assistant - Tax

The Job

Carteret County Government’s Tax Department is seeking a Part-time Office Assistant to join the team.  This role assists the Tax Administrator with general clerical work.  Do you have knowledge of the property tax system?  If so, the Part-time Office Assistant position may be the role for you! 

The Location

Office location is in Beaufort, NC.

The Details

Hiring range is $17 - $19 per hour depending on overall education & qualifications. 

Schedule is Monday thru Thursday 1PM - 5PM; Friday 1PM - 4:30PM.

Posting expires 8/21/2025

Apply online at https://carteretcountync.gov & click on the Employment link.

The Job Description

General Statement of Duties
Performs intermediate administrative support work assisting department head.

Distinguishing Features of the Class
An employee in this class performs a variety of administrative support duties relating to customer service for the assigned department.  Work involves answering and routing telephone calls, processing accounting, purchasing & budgetary functions, and a variety of clerical work to support the department. Work requires thorough understanding of services provided by the department in order to handle inquiries independently, when appropriate. Work is performed under the direct supervision of the Tax Administrator and is evaluated through observation, periodic conferences, the quality and effectiveness of work completed, and public feedback.

Duties and Responsibilities
Essential Duties and Tasks
• Answers and directs all calls to the appropriate individual; often handles inquiries independently using available reference materials for the organization.
• Processes accounting, purchasing, and budgetary functions for the Department including monthly financial reports and reconciliation; orders supplies and materials and serves as primary contact in the assigned department.
• Schedules appointments and maintains calendars.
• Interprets a variety of rules, regulations, and information on the program, department’s and organization's activities in absence of a program manager.
• Independently drafts and composes routine correspondence and responses and transmits without supervisory review.
• Operates personal computers and other office equipment, including various software, to prepare correspondence, memoranda, notes, minutes, reports (daily, weekly, monthly or yearly) or other materials; reviews work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final copies.
• Serves as departmental contact for computer needs; creates and maintains database files.
• May create brochures, compile and lay out newsletters, create forms, or other informational vehicles.
• Requests information using standardized or created forms; compiles information requiring the selection of data from well-established sources, from interviewing customers and the public, and from other records, internet or similar sources.
• Screens and routes materials according to content of communications; may provide research support to administrative or professional staff by pulling materials from files.
• Maintains activity records and files; initiates appropriate follow-up or further action based on the status of office activity or predefined schedule.
• Reviews office records and reports and identifies potential inconsistencies; determines cause(s) and resolves with staff and outside personnel.
• May accept and receipt payments for taxes, fees, or other payments and prepare deposits.

Additional Job Duties
• Performs related duties as required.

Recruitment and Selection Guidelines
Knowledge, Skills, and Abilities
• Considerable knowledge and ability to use correct English grammar, vocabulary and spelling.
• Considerable knowledge of county function to which assigned and related policies, procedures and regulations.
• Considerable knowledge of software applications including Microsoft Office Professional, and other related software; may require ability to inquire on Arc View.
• Thorough knowledge of office practices and procedures.
• Working knowledge of arithmetic and its uses in general office work.
• Ability to communicate effectively in person and by telephone.
• Ability to gather and provide information and instructions on departmental programs based on inquiries.
• Ability to learn and understand organizational programs.
• Ability to be tactful and courteous.
• Ability to gather and compile materials from a variety of sources.
• Ability to operate various types of office machines efficiently as required by the position such as computer, calculator, copiers and other equipment.
• Ability to use judgment in organizing and establishing priorities assigned.
• Ability to record information, balance figures and compile information based on general instructions.
• Ability to arrange and file records, reports and files into a proper sequence.
• Ability to establish and maintain effective working relationships with supervisor, employees and the public.
• May require ability to plan, organize, monitor, and delegate duties to others.

Physical Requirements
• Work frequently requires the exertion of up to 10 pounds of force and infrequently requires the exertion of up to 50 pounds of force.
• Work frequently requires sitting, speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, pushing or pulling and repetitive motions and regularly requires standing, walking, climbing or balancing, and stooping, kneeling, crouching or crawling.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word and detailed and loud talking to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
• Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data equipment and observing general surroundings and activities.
• Work may have exposure to blood borne pathogens, dependent on assigned department.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

Desirable Education and Experience
Graduation from high school and less than one year working in an office environment; or an equivalent combination of education and experience.

Additional Requirements
Work may require a driver’s license and specific certifications dependent on assigned department.

Carteret County
2022

Pay Grade: 60
FLSA: Non-Exempt